For offices
Office systems: approvals, leave and expenses, done from your phone
Every request goes through one system. Managers approve in LINE, accounts get complete records, and everyone can see who their request is waiting on.
NICH TEC builds office systems for small and mid-sized companies: document approvals, leave, expense claims with receipts, purchase requests and an asset register. They run through LINE or the web and connect to your accounting software, Google Workspace or Microsoft 365.
What offices deal with
Walking paper around for signatures
One expense claim waits for the manager to be in the office, sometimes for a week.
Nobody knows where a request is
Staff ask around to find out where their leave or purchase request has got to.
Accounts chase receipts forever
Receipts go missing, totals don’t match, and everything is typed into the accounting software again at month end.
Leave balances are wrong
HR counts leave from a notebook and recounts whenever someone asks.
What we can build for offices
Approvals of every kind
Leave, expenses, purchases and other documents follow the approval steps you set, and can be approved from LINE.
Expense claims with receipts
Snap the receipt and attach it. Accounts see approved claims and export them to the accounting software.
Leave and balances
Staff see their own balance, managers see who is off when, and leave doesn’t clash in busy weeks.
Asset register
Know which computer or device is with whom and when its warranty ends, by scanning the QR sticker on it.
IT requests
Staff report computer or network problems with a photo, and IT takes and closes each request so it can be tracked.
Connections to what you use
Sign in with Google Workspace or Microsoft 365, and send data to accounting or payroll software.
Messages the system sends on LINE go through your LINE Official Account. They count toward its monthly message quota, beyond the free quota LINE charges for a bigger plan, and they reach only people who have added your account as a friend.
Example design: approvals, leave and expenses on LINE
We prepared this example so you can see what you get. For a design that fits your business, describe how you work to our design assistant and get a new one free in a few minutes.
An example we prepared in advance
QuickApprove
Send a request from your phone, your manager approves it in LINE
Staff request leave, claim expenses or ask to buy something from their phone, with a photo of the receipt. Managers get a LINE notification and approve on the spot. Accounts see approved items ready to pay and export them at the end of the month.
How it helps your business
- No more walking paper from desk to desk for signatures
- Everyone can see who a request is waiting on, and for how long
- Accounts get complete records without chasing receipts
How the work flows
- 1Employee
Fills in a request on their phone and attaches a receipt or file
LINE - 2Manager
Gets a LINE notification, then approves or sends it back
LINE - 3System
Passes it to the next approver based on the amount
Automatic - 4Accounts
Sees approved items, pays them and exports the file for the books
Computer
What it looks like
- TTonFuel claim THB 850
- FFaiAnnual leave, 2 days
- JJayPrinter ink THB 1,290
| Date | Employee | Item | Amount |
|---|---|---|---|
| 3 Oct | Ton | Fuel | 850 |
| 5 Oct | Jay | Printer ink | 1,290 |
| 8 Oct | Nan | Hotel | 1,800 |
In the first version
- Leave, expense and purchase requests
- Receipt photos from a phone
- LINE notifications and approvals
- Approval steps by amount
- Summaries and Excel export
Can come later
- Link to the accounting software
- Leave balance for each person
- Clock-in with location
Connects to
- LINE Messaging API
- LINE Login
- Google Drive
Build your own, or buy off the shelf?
We don’t tell every business to build. If something off the shelf does the job, we’ll say so.
When off the shelf is better value
If you only need standard leave and payroll, off-the-shelf HR software priced per person per month works from day one.
When your own system pays off
Custom fits when your approvals depend on several conditions, such as amount, project or branch, when you have your own forms, or when you want every request to happen inside the LINE app your staff already use.
Timeline and price
Approvals and expense claims on LINE is usually a medium project, around 6-12 weeks. The price depends on the details, and we estimate it for free after a 30-minute call.
Questions people ask
Is approving through LINE secure?
Users sign in with LINE Login or a company account. Every approval records who approved and when, and permissions control who can approve what.
Can approved documents serve as records?
The system keeps who approved what and when, with attachments, and exports to PDF. If some documents need a specific form of electronic signature, check with your legal team first and we’ll build to that.
Do we have to switch every form at once?
No. Start with the most common request, such as expense claims, and add other forms once everyone is used to it.
Will it connect to our accounting software?
If the software allows integrations, approved items are sent in automatically. If not, the system exports a file you can import.
Systems for other businesses
- Restaurants and cafés
- Clinics, spas and beauty
- Shops and wholesale
- Hotels, guesthouses and dorms
- Schools and tutoring
- Factories and production
- Transport and delivery
- Service and repair
- Government and local authorities
- Websites
Don’t see your business? Describe it to our design assistant. We build almost any kind of software, app or website. Start a conversation →
Talk to a real person
Send an idea, ask for a price, or ask us to look at a system you already have. Message us on LINE during office hours, or call.
- info@nichtec.com
- Meet at our office
- 422/29 Chiangmai Land Rd, Chang Khlan, Mueang Chiang Mai, Chiang Mai 50100
Open map ↗ - Office hours
- Mon-Sat, 9:00-18:00 (ICT)